This comprehensive template provides guidelines for handling employee travel, including road travel, flights, accommodation, and subsistence expenses. Fully customisable in Word format, it ensures consistent travel practices, compliance with company standards, and streamlined expense claims.

This is a Travel Policy. It outlines procedures for managing and reimbursing business travel expenses, covering all aspects from booking to claims.

This template is ideal for:

• Businesses requiring employees to travel for work.
• HR professionals managing travel policies and expenses.
• Managers responsible for overseeing business travel and related costs.

The Travel Policy Template includes the following key sections:

• Policy Statement: Guidelines for managing business travel.
• Road Travel: Procedures for claiming mileage, use of private vehicles, and car hire.
• Flights: Guidelines for booking and reimbursing flights.
• Accommodation: Rules for booking and claiming hotel or B&B stays.
• Subsistence Expenses: Daily allowances for meals and incidental expenses.
• Parking: Reimbursement for parking expenses during business travel.
• General Requirements: Documentation and pre-approval for expense claims.
• Format: Editable Word document for easy customisation.

• Customise: Adapt the policy to fit your organization’s specific travel management needs.
• Distribute: Provide the policy to all employees and ensure accessibility.
• Implement: Integrate the policy into your HR and travel management practices.

• Comprehensive Guidelines: Establishes clear rules for managing business travel.
• Customisable: Easily tailored to specific organizational needs.
• Efficiency Focused: Promotes efficient travel practices and streamlined expense claims.
• Professionalism: Enhances compliance with company standards and effective resource management.